Free checklists
The checks your team does between vendor visits.
Compliance checklists
Backflow Preventers: Annual Test and Monthly Look
Know every backflow preventer on the property, keep its test current, and catch freeze damage and leaks early.
Dry Sprinkler Drum Drip Draining
Drain every drum drip on each dry-pipe system so trapped water can't freeze and split the pipe.
Electrical Rooms: Monthly Walk
Keep electrical rooms clear, dry and lit, and know when the infrared scan is due. Staff look; only a qualified electrician opens equipment.
Emergency Lighting and Exit Signs: Monthly Test
Prove every emergency light and lit exit sign will work on battery when the power goes out.
Fire Doors: Quarterly Walk
Catch the everyday failures (propped, not latching, damaged) between the required annual inspection.
Fire Extinguishers (Common Areas): Monthly Inspection
A quick look at every extinguisher each month, so the one you need is there, charged and reachable.
Fire Extinguishers (In-Unit): Unit Entry Check
Check the extinguisher the property supplies in each apartment every time someone is in the unit for work, so a dead one doesn't sit in a kitchen for years.
Refrigerant Service and Leak Log
Keep the refrigerant record EPA expects for larger systems, and catch a leaking unit before it becomes a violation.
PM checklists
Building Envelope, Gutters and Sealant
Walk the outside of every building twice a year and catch water getting in, cracks growing and railings loosening. FixGrid standard: fall inspection before the first fall frost or Nov 1 (sealant needs about 40 °F and up); spring inspection within 30 days after the last spring frost; gutter cleaning 30 days after the first fall frost.
Common-Area Lighting Walk
Find every outage before a resident does. Interior by day, exterior at night, monthly. FixGrid standard: every outage fixed within 24 hours.
Doors, Closers and Gates
Every common-area door closes and latches on its own, accessible doors open easily, and automatic gates stop and reverse. FixGrid standard: monthly.
Fall Winterization and Freeze Watch
Get every freeze-prone spot ready before the first hard freeze, and know when to start freeze-watch rounds. Best practice. Due: before your first fall frost date or Nov 1, whichever comes first.
HVAC Fall Service (Heating)
Make sure every system heats safely before the first cold night. FixGrid standard: done by Nov 1 or your first fall frost date, whichever comes first.
HVAC Spring Service (Cooling)
Get every system ready for cooling season, with two readings that prove it works. FixGrid standard: done by May 1 (or after your last spring frost).
Spring Reopen
Undo winterization, and find the pipe that split over the winter before it floods something. FixGrid standard: opens after your last spring frost date, due within 2 weeks of it (never before).
Sump and Ejector Pits
Prove every pump starts, empties the pit and alarms, before the storm does it for you. FixGrid standard: sump pits quarterly (one round just before your wet season), ejector pits monthly, ejector clean-out yearly.
Water Heater Annual Service
Flush, check and exercise every water heater once a year, so a leak shows up while the tech is standing there, not at 2 a.m. FixGrid standard.