Parts & Inventory

Stock that keeps its own count.

A part leaves the shelf the moment a tech logs it on a job — so on-hand is always real, low stock surfaces itself before you run out, and "we're out of that" stops being a surprise mid-repair.

FixGrid Parts & Inventory brings industrial-CMMS inventory depth to multifamily — a parts catalog, per-property stock with reorder points and bins, vendor-grouped purchase orders and receiving, transfers, cycle counts, and consumption costed back to the work order that used the part.

Book a 30-minute call How the count stays real
Live counts, tied to every job Low stock that flags itself One suggested order, always current
Parts Dark
Stock Levels Editing levels for FixGrid Plaza. Click a row to set min / max / reorder / bin. Levels are in the part's stock unit.
Faucet cartridgeFC-204 · min 2 / max 12 · reorder 5 · bin A3 Low · 5
HVAC filter · 16×25AF-1625 · min 8 / max 32 · reorder 8 · bin C1 Low · 8
Outlet · 15A duplexEL-15D · min 4 / max 20 · reorder 6 · bin B2 14on hand
Supply line · braidedPL-SL18 · min 3 / max 15 · reorder 5 · bin A4 7on hand
Toilet flapperTF-09 · min 2 / max 12 · reorder 6 · bin A7 Out · 0
Stock Levels, as the app shows it. On hand changes only when a part is received, logged on a job, transferred or counted.
The count is a byproduct of the work

Inventory only stays accurate if nobody has to keep it accurate.

Spreadsheets go stale the first busy week — a part gets grabbed, nobody logs it, and the number on the screen is fiction. FixGrid ties every part to the job it went on, so the count maintains itself. The shelf and the screen finally agree.

Counts itself
Used on a job, gone from the shelf.
Log a part on a ticket or a turn and on-hand drops in the same motion — no second trip to a spreadsheet, no drift.
Warns in time
Low stock that raises its own hand.
Set the reorder point once. When stock reaches it, the part flags itself and lands on the Suggested Order — before the next job needs it.
Tied to the job
Every part has a paper trail.
What was used, on which ticket, by whom, when — so the cost of a repair or a turn is the real cost, not an estimate.
One part, all the way through

Follow a single cartridge from the shelf to the reorder.

A tech logs a part on a work order. On-hand drops. That drop reaches the reorder point, so the part flags itself onto the Suggested Order. The cost lands on the ticket. None of it is a separate step — it's the same action, rippling through a connected system.

Work order · part loggedFaucet cartridge ×1Pulled on Ticket #4319 by D. Ramirez
On hand · recalculated6 → 5 in the binInstantly, no manual edit
Reorder point · reachedAt the reorder point of 5Flags itself onto the Suggested Order
Job cost · updatedPart rolled to the ticketThe repair's true cost, captured
Suggested Order RESTOCKING · FIXGRID PLAZA
Ferguson 1 selected Create PO
Faucet cartridgeLow · 5 FC-204 · reorder at 57
Grainger 1 selected Create PO
HVAC filter · 16×25Low · 8 AF-1625 · reorder at 824
Home Depot Pro 1 selected Create PO
Toilet flapperOut · 0 TF-09 · reorder at 612
3 lines selected
The list is always already made

You never build the reorder. It builds itself.

Because every part flags itself the moment it reaches its reorder point, the Suggested Order is never something you sit down to compile. It's already there, grouped by vendor, with a suggested quantity for each part. Create one PO per vendor, download the PDF, submit it, and receive against it.

  • Grouped by vendor — one PO per vendor, not a scavenger hunt.
  • Suggested quantity fills to your max or reorder quantity, net of what's already on order.
  • Out-of-stock comes first in each vendor's list — the parts holding up a job first.
Common questions

Parts & Inventory, answered.

Does FixGrid track parts inventory?
Yes. FixGrid Parts & Inventory is a full inventory module — a parts catalog of SKUs and units, per-property stock levels, low-stock reordering, purchase orders and receiving, transfers between properties, and cycle counts. It brings industrial-CMMS inventory depth in a residential-native form.
Can I track stock per property?
Yes. Stock is tracked per property, each part with its own min, max, reorder point, and bin location. When on-hand reaches the reorder point, the part flags itself onto that property's Suggested Order.
Does it handle purchase orders and receiving?
Yes. The Suggested Order groups low stock by vendor, so you create one purchase order per vendor instead of a scavenger hunt. Download the PO as a PDF, submit it, then receive against it — and on-hand updates as parts come in.
Can I move parts between properties?
Yes. Transfers move stock from one property to another, adjusting on-hand at both ends — so a part sitting unused at one site can cover a shortfall at another.
Does part usage tie back to work orders?
Yes. Consumption is tied to the work order that used the part. When a tech logs a part on a ticket or a turn, on-hand drops and the cost — using weighted-average costing — rolls onto that job, so the true cost of the repair is captured, not estimated.
A count you can trust

Stop running out of the part the job needed.

A 30-minute call on your own stockroom. Log a part on a real ticket, watch the count drop, and see the Suggested Order build itself.

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