Parts & Inventory

Stock that keeps its own count.

A part leaves the shelf the moment a tech logs it on a job — so on-hand is always real, low stock surfaces itself before you run out, and "we're out of that" stops being a surprise mid-repair.

FixGrid Parts & Inventory brings industrial-CMMS inventory depth to multifamily — a parts catalog, per-property stock with reorder points and bins, vendor-grouped purchase orders and receiving, transfers, cycle counts, and consumption costed back to the work order that used the part.

Book a walkthrough Pull from the shelf
Live counts, tied to every job Par levels that flag themselves One reorder list, always current
Stockroom Dark
FixGrid Plaza · Main Search
Pulling parts for Ticket #4319Kitchen faucet leak · Unit 412 · D. Ramirez Tap Use
Part On hand Adjust
At or below par 0 parts
Try it — tap Use to pull a part; watch the count drop and par flag itself
The count is a byproduct of the work

Inventory only stays accurate if nobody has to keep it accurate.

Spreadsheets go stale the first busy week — a part gets grabbed, nobody logs it, and the number on the screen is fiction. FixGrid ties every part to the job it went on, so the count maintains itself. The shelf and the screen finally agree.

Counts itself
Used on a job, gone from the shelf.
Log a part on a ticket or a turn and on-hand drops in the same motion — no second trip to a spreadsheet, no drift.
Warns in time
Par levels that raise their own hand.
Set the floor once. When stock crosses it, the part flags itself and lands on the reorder list — before the next job needs it.
Tied to the job
Every part has a paper trail.
What was used, on which ticket, by whom, when — so the cost of a repair or a turn is the real cost, not an estimate.
One part, all the way through

Follow a single cartridge from the shelf to the reorder.

A tech logs a part on a work order. On-hand drops. That drop crosses par, so the part flags itself onto the reorder list. The cost lands on the ticket. None of it is a separate step — it's the same action, rippling through a connected system.

Work order · part loggedFaucet cartridge ×1Pulled on Ticket #4319 by D. Ramirez
On hand · recalculated6 → 5 in the binInstantly, no manual edit
Par level · crossedBelow floor of 5Flags itself onto the reorder list
Job cost · updatedPart rolled to the ticketThe repair's true cost, captured
Reorder list FIXGRID PLAZA · MAIN
Part · supplier Need Status
Faucet cartridgeSKU FC-204 · Ferguson
+7
Below par
Toilet flapperSKU TF-09 · Home Depot Pro
+12
Out
HVAC filter · 16×25SKU AF-1625 · Grainger
+24
Below par
Across 1 property3 parts · 2 suppliers
The list is always already made

You never build the reorder. It builds itself.

Because every part flags itself the moment it crosses par, the reorder list is never something you sit down to compile. It's already there, grouped by supplier, with the quantity to bring each part back to a healthy shelf. Approve it and send.

  • Grouped by supplier — one PO per vendor, not a scavenger hunt.
  • Quantity-to-par calculated, so you order what you actually need.
  • Out-of-stock rises to the top — the parts holding up a job first.
Common questions

Parts & Inventory, answered.

Does FixGrid track parts inventory?
Yes. FixGrid Parts & Inventory is a full inventory module — a parts catalog of SKUs and units, per-property stock levels, low-stock reordering, purchase orders and receiving, transfers between properties, and cycle counts. It brings industrial-CMMS inventory depth in a residential-native form.
Can I track stock per property?
Yes. Stock is tracked per property, each part with its own min, max, reorder point (par), and bin location. When on-hand crosses the reorder point, the part flags itself onto that property's Suggested Orders.
Does it handle purchase orders and receiving?
Yes. Low-stock Suggested Orders are grouped by vendor, so you raise one purchase order per supplier instead of a scavenger hunt. Send the PO, then receive against it — and on-hand updates as parts come in.
Can I move parts between properties?
Yes. Transfers move stock from one property to another, adjusting on-hand at both ends — so a part sitting unused at one site can cover a shortfall at another.
Does part usage tie back to work orders?
Yes. Consumption is tied to the work order that used the part. When a tech logs a part on a ticket or a turn, on-hand drops and the cost — using weighted-average costing — rolls onto that job, so the true cost of the repair is captured, not estimated.
A count you can trust

Stop running out of the part the job needed.

A 30-minute walkthrough on your own stockroom. Pull a part on a real ticket, watch the count drop, and see the reorder list build itself.

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