Construction Handover

The building's whole paper trail, filed to the asset it belongs to.

Drawings, specs, submittals, O&M manuals, warranties, serial numbers — every construction and turnover document, linked to the exact unit, location, or piece of equipment it covers. So the answer is one tap away at 2am, not lost in a drive somewhere.

See it in a demo How documents get in
Included in Professional Procore integration available Manual upload for everything else
The Rowan at Plaza District Construction Handover
Units Floor Plans Construction Handover Finishes
Drawings register
Grouped by discipline · architectural, MEP, structural
48
Specifications
By CSI division
31
Submittals & closeout
Product data · O&M manuals
26
Warranty roster
Roof membrane · RTU · elevator · sealants
14 2 expiring
Documents
Folder tree preserved on import
112
One property's Construction Handover tab

Taking over or delivering a building in the next 90 days? Founding spots open.

Apply for a founding spot

Construction Handover is where every building document lands and stays useful. New-construction closeout packages and inherited file dumps from prior owners or managers both come in — then FixGrid links each drawing, warranty, and manual to the exact asset, unit, or floor plan it covers, so operations can actually find it later.

Where it starts

Two ways a building lands in your lap.

New or acquired, the problem is the same pile of paperwork. Handover turns both into one structured record.

New construction

Delivery day, without the shoebox.

The GC hands over a closeout package — drawings, submittals, O&M manuals, warranty certificates. Instead of a folder nobody opens again, it becomes a live record your maintenance team inherits on day one.

  • Warranties carry their dates. File each one with its start and end, and FixGrid flags it on the handover tab and the covered asset as expiry nears.
  • Equipment arrives as a review queue. Procore equipment waits for a person to approve each row; approve it and the asset is created with its make, model and serial.
Management takeover

Inherit a portfolio, not a mystery.

Taking over management means digesting a wall of documents from ownership and the outgoing manager. Drop the whole dump in — manual upload handles any file — and sort it into a record your team can actually use.

  • File any format — PDFs, scans, spreadsheets, photos — no integration required.
  • Keep the folder structure you were handed, then link the pieces that matter to assets.
Review pulled records — The Rowan Procore pull
Equipment3 to decide
Procore equipment
RTU-4
S/N 8241-XA · Trane / Voyager 25-ton · Roof
Procore equipment
Booster pump
make/model not provided · Mechanical room
Procore equipment
Pool equipment
make/model not provided · Amenity
Make & model are required to create the asset.
3 of 3 rows decided Commit decisions
Procore equipment lands as staged rows you approve; locations get their own review
How documents get in

Upload it yourself, or pull it from Procore.

Every operator uploads directly — that path is always on and handles any file. If your construction team runs Procore, connect your Procore login, map the project, and press Pull: drawings, documents and submittals come in, and equipment and locations wait for your review.

  • Manual upload, always available. The primary path for takeovers and any building without a construction system behind it.
  • Procore integration, available now. Drawings, documents, and submittals commit straight in; equipment and locations stage for a quick Map / Create / Park review so nothing duplicates.
  • You stay in control. Your Procore admin grants read access to the projects you choose, and can revoke it any time.
  • Punch write is a different module. Unit Acceptance walks the unit and writes Action items to the GC punch list when Procore is linked — separate from this document layer.
Why it's different

Filed to the asset, not dumped in a drive.

A document library everyone forgets isn't handover. FixGrid links each artifact to the exact equipment, location, or floor plan it covers — so it surfaces at the moment of work, on the record the tech already has open.

  • Granular by design. A warranty belongs to the rooftop unit; an O&M manual to the boiler; a submittal to the assembly it specifies.
  • Answers at 2am. Open the asset on a work order and its manual, warranty, and serial are right there — no hunting.
  • Coverage that pays off. A repair on an in-warranty unit is a claim, not an expense — because the coverage is attached to the thing that broke.
RTU-4 · Rooftop Unit Asset detail
Construction handover
Trane / Voyager 25-ton · S/N 8241-XA
Provided by handover
Compressor warranty — 5 yr
Trane · Mar 02, 2026 → Mar 02, 2031
4.4 yrs
O&M manual — Voyager series
om manual
Open
Submittal — mechanical
23-04
Open
Roof plan
A-401 · rev 3 · current
Open
The handover card on the asset detail page
One record, cradle to lender

From the closeout binder to the lender's questions.

Handover is the front of the same lifecycle everything else in FixGrid runs on. The document a GC hands over at delivery is the same record a tech opens at 2am — and the same one you pull up when a lender asks during due diligence, years later.

DeliveryGC closeout package landsDrawings, submittals, O&M manuals, warranties — filed to assets and units.
OperationsThe 2am work orderThe tech opens the asset — manual, warranty, and serial are already attached.
CoverageWarranty claims, not surprise costsExpiry heat flags what's still covered before you spend on a repair.
Due diligenceWhen the lender asksYears of documented history, findable in seconds — because it was structured from day one.
Who it's for

Built for the moment a building changes hands.

Developers & lease-up
Start operations with the paperwork already in place.
The closeout package becomes the operating record on day one — no re-keying, no lost warranties, no shoebox of PDFs.
Third-party managers
Digest an inherited portfolio fast.
Take over a property and drop in the file dump from ownership and the prior manager — structure it into a record your team can work from.
Owners & asset managers
Ready when diligence starts.
Warranty dates, equipment provenance, and documentation sit on one record — so oversight and refinancing don't start with a document scramble.
Common questions

Construction Handover, answered.

What can I store in Construction Handover?
Drawings, specifications, submittals, O&M manuals, warranties, serial numbers, and any other closeout or building document. Each artifact can be linked to the specific asset, location, or floor plan it covers, so it surfaces where the work happens.
Do I need Procore to use Construction Handover?
No. Manual upload is always available and handles any file — it's the primary path for management takeovers and any building without a construction system behind it. Procore is an optional feed for teams that already run it.
How does the Procore integration work?
Your Procore admin grants FixGrid read access to the projects you choose. You connect your own Procore login, map the project to the property, and press Pull: drawings, documents, and submittals import directly; equipment and locations stage for a quick Map / Create / Park review so nothing gets duplicated against records you already have. You can revoke access from Procore any time. Punch write is a different module — Unit Acceptance, a walk that sends Action items to the GC punch list when the property is linked. Setup guide: Getting started with FixGrid for Procore.
We're taking over a property mid-stream. Can we just import everything?
Yes — that's a core use case. Upload the document dump you inherited from ownership or the outgoing manager, keep the folder structure you were handed, and link the pieces that matter to assets as you go. You don't have to organize it all up front to get value.
Which plan includes Construction Handover?
Construction Handover is included in Professional and Enterprise — no separate add-on. Unit Acceptance, the punch walk, is included in Professional and Enterprise too.
Does Construction Handover write punch items to Procore?
No. Handover is documents in — read and import. Punch write is Unit Acceptance: walk the unit, and Action items go to the GC punch list when the property has an active Procore project link. Unlinked properties keep failures on the walk.
See it on your own buildings

Stop losing the paperwork the day the building opens.

See how Construction Handover turns a closeout package — or an inherited file dump — into a record your team actually uses.

Request demo access Explore the platform