Preventive Maintenance for Multifamily

Reactive becomes preventive

The schedule that writes itself from the work you already do.

Most PM programs die on the vine because someone has to sit down and build them. FixGrid watches the tickets your team closes, spots what keeps coming back, and proposes the preventive schedule for you — one tap to make it real.

Step 1

Tickets close

Your team does the work and closes work orders. That's the raw signal — no extra data entry.

learns

Step 2

A pattern surfaces

When the same asset or line keeps generating work, FixGrid notices what a busy manager wouldn't.

suggests

Step 3

It recommends a PM

A specific preventive schedule lands in your inbox — with the plain-English reason it's suggesting it.

accept

Step 4

One tap schedules it

Accept, and the PM schedule is live and assigned — fully editable afterward. Dismiss with a reason, and it learns.

Recommendations ● Live · Inbox

Recommendations

An inbox of "you should probably schedule this."

Every suggestion comes with its justification — which tickets, which asset, how often. Accept it and the schedule is created and assigned in one tap. Dismiss it with a reason, and the same suggestion goes quiet. You stay in control; the busywork doesn't.

One-tap accept creates a real, editable PM schedule — not a to-do.
Plain-English justification on every card, so you trust the call.
Dismiss with a reason and it stops suggesting that — quietly.

Try it — accept or dismiss a card and watch the inbox respond.

Common questions

How preventive maintenance works in FixGrid.

How does preventive maintenance scheduling work?

You build a reusable checklist template once, then attach it to a property, unit, area, or asset on a recurring schedule. When a schedule comes due, FixGrid generates the work order automatically and assigns it — no one has to remember to create it. A PM Schedules board groups everything into Overdue and Due Soon buckets so nothing slips.

What frequencies are supported?

Daily, weekly, monthly, quarterly, semi-annual, and annual — plus a custom interval when a piece of equipment or a regulated inspection needs its own cadence. The same engine drives the recurring regulated inspections that feed Grid Apogee.

What happens if a PM checklist item fails?

A failed checklist item automatically opens a repair ticket tied to the same asset — so the fix is captured as real, assigned work instead of a note someone has to act on later. The preventive check and the repair stay connected to one asset history.

Does FixGrid suggest what PM to set up?

Yes. A Recommendations inbox watches the tickets your team already closes, spots what keeps coming back, and proposes a preventive schedule with the plain-English reason behind it. Accepting a recommendation creates a real, editable PM schedule in one tap; dismissing it with a reason quiets that suggestion.

Can PM be tied to specific assets?

A schedule can attach at whatever level the work lives — a whole property, a single unit, a common area, or an individual asset. Tie it to an asset and every preventive visit, failed check, and resulting repair lands on that asset's record.

The work that doesn't wait for a complaint.

The schedule that writes itself from the work you already do.

An inbox of "you should probably schedule this."

How preventive maintenance works in FixGrid.

Watch your own tickets turn into a maintenance plan.