Preventive Maintenance

The work that doesn't wait for a complaint.

Schedule, monitor, and audit preventive maintenance across the portfolio — and, with Grid Zenith, get a suggested PM when your team closes a ticket.

FixGrid Preventive Maintenance turns recurring upkeep into work that schedules itself — attach a checklist template to any property, unit, common area, or asset, weekly through annual or every set number of days, and FixGrid creates the PM task ahead of its due date; a failed checklist item can open a work order or be marked repaired on site.

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PM Schedules
Active Schedules 7 Available to Launch 18 Completed Tasks 212
All 7 Overdue 2 Due Soon 2
Scheduling

Preventive maintenance scheduling for apartments

Build a checklist template once and attach it to a property, unit, common area or asset (asset schedules on Professional) on a recurring schedule: weekly, monthly, every 3 or 6 months, annual, or a custom number of days. FixGrid creates each PM task ahead of its due date and assigns it, and the PM Schedules board shows what is overdue and what is due soon. Need a starting point for your templates? Use our free PM checklists.

Reactive becomes preventive · Grid Zenith

A PM suggestion every time a ticket closes.

Most PM programs die on the vine because someone has to sit down and build them. With the Grid Zenith add-on, link a PM template to a ticket category once. When your team closes a ticket in that category, FixGrid suggests scheduling that PM at the same unit or asset — accept and confirm to make it real.

Step 1
Tickets close
Your team does the work and closes work orders. That's the signal — no extra data entry.
matches
Step 2
Its category matches
If the closed ticket's category is linked to one of your PM templates, that template is the match.
suggests
Step 3
It recommends a PM
A suggestion lands in your Recommendations inbox — with the plain-English reason: the ticket that just closed.
accept
Step 4
Two taps schedule it
Accept and confirm, and a real PM schedule is created from the template — assign it from PM Schedules. Dismiss with a reason, and that suggestion goes quiet for 90 days.
Recommendations
Your team has accepted 78% of recommendations in the last 30 days.
Recommendations · Grid Zenith add-on

An inbox of "you should probably schedule this."

Every suggestion says why: the ticket your team just closed, and the PM template you linked to its category. Accept and confirm, and an editable PM schedule is created — assign it to a tech from PM Schedules. Dismiss it with a reason, and the same suggestion stays quiet for 90 days. You stay in control; the busywork doesn't. Recommendations comes with Grid Zenith.

  • Accept, then confirm, and a real, editable PM schedule is created — not a to-do.
  • Plain-English justification on every card, so you trust the call.
  • Dismiss with a reason and that suggestion is silenced for 90 days.

Try it — accept or dismiss a card and watch the inbox respond.

Common questions

How preventive maintenance works in FixGrid.

How does preventive maintenance scheduling work?
You build a reusable checklist template once, then attach it to a property, unit, common area, or asset on a recurring schedule. FixGrid creates the PM task ahead of its due date (by default 14 days ahead for units, 3 days for everything else) and assigns it to the schedule's assignee — no one has to remember to create it. A PM Schedules board groups everything into Overdue and Due Soon buckets so nothing slips. Some people spell it preventative maintenance; it is the same thing.
What frequencies are supported?
Weekly, monthly, every 3 months, every 6 months, and annual — plus a custom number of days when a piece of equipment needs its own cadence. Compliance programs such as the fire pump churn test and the generator exercise run as PM schedules too.
What happens if a PM checklist item fails?
The tech marks the item repaired on site or, where the template allows it, opens a work order. The work order carries the PM task, the item, and the tech's notes — so the fix is captured as real work instead of a note someone has to act on later.
Does FixGrid suggest what PM to set up?
Yes, with the Grid Zenith add-on. When your team closes a ticket, FixGrid suggests the PM template you've linked to that ticket's category, with the plain-English reason behind it. Accept and confirm, and a real, editable PM schedule is created — assign it to a tech from PM Schedules; dismissing it with a reason silences that suggestion for 90 days.
Can PM be tied to specific assets?
A schedule can attach at whatever level the work lives — a whole property, a single unit, a common area, or an individual asset (asset schedules are on Professional). Tie it to an asset and every preventive visit lands on that asset's service history.
Stop chasing failures

See preventive maintenance run on your own portfolio.

A 30-minute call on your portfolio. We'll set up a PM schedule on your real equipment and, with Grid Zenith, show a closed ticket suggest its PM — not a slide of it.

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